Cataloging Center Heads

October 10, 2001

Minutes

The meeting began at 9:00 a.m. Present were Mary Bissey, Nancy Curran, Helen Neal, Holly Nordheden, Susan Peters, and Merdy Smith.

The minutes of the April 11, 2001 meeting were approved as written.

Non-MARC records: Merdy reported that 26,187 non-MARC records were sent to TMQ for matching. These records were matched on title, author and publisher, with TMQ able to match 8600 records. These records will be overlaid based on the Dynix bib number. There has been no decision at this time on what to do with the remaining records, possibly further matches. Elaine is not currently working on LTN non-MARC records. Mary reported that Teresa Quick is about half done with CHNs Geology Survey maps. Nancy has stopped working on CRNs non-MARC records. She believes she is almost finished. Susan reported that URN is working some on adult materials, but nothing was done on children’s materials this summer. Holly reported that ZDN has made no progress due to staffing shortages. All agreed that new non-MARC lists should be printed after the 8600 records are loaded.

Round robin of reports:

Lincoln Trail Libraries System: Merdy reported that Lincoln Trail has hired a cataloger, Vanessa Whippo, for the Cataloging Maintenance Center. All materials for DuPage Library System have been completed, except five items a library refused to send. The CORC (Cooperative Online Resource Cataloging) Committee is working on guidelines for accepting web pages to be cataloged. Merdy is still working on cleaning up GSAFD headings in LINC. She reminded everyone to make sure to use new headings.

Charleston Public Library: Nancy reported that Charleston has purchased 7-8 properties to be used for the expansion of the library.

Champaign Public Library: Mary reported that Judy Barickman has moved from Tech Services to Adult Services, so they are short one staff person in Tech Services at this time. Champaign’s building program has stalled, because costs are too high. DVDs are very popular at CHN, and they are adding a rental collection. Also popular are the Spanish language collection and the leveled reader collection, but standard subject headings for both collections are needed to make searching for these materials easier for the patrons to find in LINC.

Danville Area Community College: Holly reported that it has been a quiet quarter at DACC. She was a member of the bargaining team for the faculty. The library will have new hours, with open hours on selected Saturdays.

Urbana Free Library: Susan reported two new part-time positions have been created at URN. One is a cataloger in the Adult Services Department (Elaine Hershbarger), and the other is in Young Adult reference (Carol Inskeep). There has been a surveyor in the library recently, and building plans are progressing.

Cataloging changes/reminders: In the new version of Cat for Windows (2.3), bib record merge can only be done by someone with level 5 or above security. This is a bug that will be fixed in the next version. OCLC Passport for Windows support ends 12/31/2003, but it will be operational for another year. In determining non-filing indicators , diacritical marks or special characters associated with an article are included in the count; if not associated with the article they are not included. Chapter 9 of AACR2 has been totally rewritten and can be ordered from ALA. It will be applicable 12/1/2001. Holly asked if more fields could be displayed in the non-MARC record, such as volume and date on serials. There are problems with searching in non-MARC display for staff because all information is not displayed. Merdy asked that everyone look at all formats to see what is missing, and communicate through email what needs to be changed. This will be discussed at the next meeting, with a recommendation being made based on the findings.

How to handle adult subject headings for (e.g.) Spanish language materials: Mary distributed a draft of the action item concerning local subject headings in field 690. A discussion followed concerning why this is needed, plus some changes and additions to the wording of the document. Mary will rewrite and send to everyone. If everyone agrees with rewrite, Merdy will forward it to Jan to request action by the LINC Policy Council.

Meeting review:

+ D

accomplished a lot too much to cover when meeting every 6 mos.

had fun

everyone was here

cataloging changes/

updates helpful

The next meetings will be held April 10, 2002 and October 9, 2002. The April meeting may be held at DACC.

The meeting was adjourned at 11:40 a.m.

Prepared by Helen Neal